Does that sound familiar?
In most companies, job descriptions are maintained on the position level. Systematic documentation of all jobs is usually not available. Job descriptions are created with the use of spreadsheet programs, which means in most cases that they are not structured, not consistently defined and that they are stored on local hard drives. Job overviews are often not available or not up-to-date. In addition, maintenance processes lead to multiple versions of the same job description. In practice, many HR employees spend a lot of time creating and maintaining job descriptions. Consequently, job descriptions become a burden, a bureaucratic and unloved "exercise" with increased negative effects.
Job descriptions and job valuations are a necessary documentation of responsibilities within a company. They inform employees about tasks and goals, define the requirements for a job as well as qualifications, skills and competencies.